Privacy Policy | First Class Teachers – GDPR & Data Protection

Company Name: Forde’s First Recruitment Ltd (trading as First Class Teachers)
Company Contact Details: 133 Manvers Road, Beighton, S20 1BA
Effective Date: 17 February 2025

1. Introduction

First Class Teachers (FCT) is a specialist supply teaching agency in Sheffield, providing education recruitment services and supply teaching placements for schools. We are committed to data protection for teachers and schools, ensuring compliance with UK GDPR for education recruitment.

This policy explains:

• What personal data we collect from teachers and schools.
• How we protect school staffing data and teacher compliance records.
• Your rights regarding your personal data under UK GDPR.

By using our services, you agree to the terms outlined in this education recruitment privacy notice.

2. Collection and Use of Personal Data

a) What Data We Collect

We collect personal data from two key groups:

Teachers & Support Staff (Job Seekers)

To comply with supply teacher safeguarding regulations, we collect:

Basic Details: Name, contact details, teaching qualifications, work history.
Compliance Information: Right-to-work documents, DBS check data for supply teachers (processed via Aaron’s Department).

Payroll Data: Bank details and tax information for employed staff, ensuring secure payroll processing for teachers.

Marketing Preferences: If opted in, we may send job alerts for supply teaching roles.

Schools & Clients

For school staffing solutions in Sheffield and South Yorkshire, we collect:

Basic Details: School name, contact person, job role, level of education, and location.

No Special Category Data: We do not collect or store sensitive information beyond what is legally required for education recruitment compliance in the UK.

1. Schools & Clients:

   • Basic Details: School name, contact person, job role, level of education, location.
   • No special category data is collected from schools.

We do not collect or store special category data (such as health or criminal records) beyond the legal requirements for safeguarding and compliance.

b) Legal Basis for Processing Data

We process personal data under the following lawful bases:

Legitimate Interest – For teacher recruitment GDPR compliance, school staffing solutions, and verifying education credentials.
Consent – For education job alerts, marketing communications, and optional data collection.
Contractual Obligation – Fulfilling school staffing agreements, including legal vetting and compliance checks.

c) How We Use Your Data

We process personal data to:

• Provide work-finding services for teachers and support staff.
• Contact candidates about job opportunities.
• Verify compliance (DBS, right-to-work, references).
• Process payroll for employed staff.
• Maintain and improve our recruitment services.

3. Data Retention

We retain education recruitment data only as long as necessary:

• Recruitment Records – Until a candidate requests deletion under UK GDPR for teachers.
• Employment Records – Three to six years, as required by HMRC for teacher payroll compliance.
• Safeguarding Records – Seven years (if applicable) for DBS-checked supply teacher records.

If you provided consent for job alerts or marketing, you may withdraw it at any time.

4. Data Sharing & Security

a) Who We Share Data With

We only share teacher and school recruitment data with:

• Aaron’s Department (for secure DBS checks in education recruitment).
• Collegia (for teacher payroll processing and tax compliance).
• Government authorities (only if legally required under UK education compliance laws).

We do not sell, rent, or transfer personal data outside the UK.

b) How We Protect Your Data

• We take data protection in education recruitment seriously and use:

  • Encrypted Storage – To safeguard teacher payroll data and compliance records.
  • Two-Factor Authentication (2FA) – For accessing sensitive education recruitment data.
  • Strict Access Controls – Only authorised staff can access school staffing and teacher compliance data.

5. Your Data Rights

Under UK GDPR for education professionals, you have the right to:

• Access – Request a copy of your supply teacher recruitment data.
• Correction – Ask us to correct inaccuracies in your teacher application details.
• Deletion – Request removal of your data, where legally possible, under GDPR for teachers in the UK.
• Objection – Opt out of supply teacher job alerts at any time.
• Data Portability – Transfer your teacher recruitment data to another provider.

To exercise these rights, email us at hello@firstclassteachers.com.

6. Cookies & Website Tracking

Our website may use cookies for education job search tracking and analytics to improve supply teacher recruitment. You can disable cookies in your browser settings.

7. Changes to This Policy

We may update this privacy notice periodically. Any changes will be posted on our website.

Last Updated: 17 February 202